Planning and Tours Manager (Maternity Cover - 12 months)


Circa £30,000 per annum

Application Deadline
Estimated Start Date (or earlier)

Job description

The world-renowned City of Birmingham Symphony Orchestra is seeking a Planning and Tours Manager to cover a period of maternity leave, to play a key role in the planning and execution of the programme of activities for the Orchestra.

Key responsibilities of role:

  1. To work closely with the Chief Executive, the Music Director, the Director of Concerts, the other Planning Manager and the Assistant Planning Manager in the planning and execution of the programme of activities for the Orchestra, both short and long term with particular focus on foreign touring activities.
  2. To be responsible for all aspects of booking Conductors as required, which includes negotiating repertoire and fees with artists or artists’ agents
  3. To work closely with the Chief Executive concerning the Orchestra’s foreign touring activities including:
  • Creating and maintaining strong relationships with tour agents, promoters and venues
  • Liaising with promoters and/or tour agent on schedule and repertoire
  • Creating and managing the budget for each tour
  • Liaise with UK and overseas authorities and the CBSO Finance department to complete the necessary tax related paperwork
  • Negotiating concert fees and producing tour contracts
  • Booking travel and accommodation as necessary
  • Producing the tour schedule and supplementary information sheet
  • Agreeing, calculating and distributing per diems
  • Liaising with the Orchestra Manager with regards to personnel and all of the general arrangements for the tour, paying due attention to the requirements of the relevant contract
  •  Overseeing the tour paperwork such as carnets, work permits and visas, etc.
  • Liaising with the Platform Manager regarding the international transport of instruments and stage plans, assisting with truck permits as necessary
  • Accompanying the orchestra on tour as required by the schedule.

4. To act as Project Manager of special projects (such as activities relating to the CBSO Centenary in 2020), orchestral concerts and events outside the standard CBSO season as required, including small ensemble projects. To liaise with the Development Department regarding fundraising events.

5. To ensure data is recorded appropriately within the OPAS system for use when producing schedules, contracts and for use by other departments in their activities, and complete Key Performance Indicator information for the Concerts Department to fulfil funder requirements.

6. To attend the Player Liaison meetings to discuss the tour schedules and attend the Artistic Forum, Departmental and other meetings as required.

7. To work with the Chief Executive and Director of Concerts concerning the department’s financial planning and budgets, responsible for authorising payments and keeping detailed records of agreed fees and/or costs.

8. To be responsible for working alongside and liaising with the other Planning Manager and line management of the Assistant Planning Manager on a day to day basis to ensure that the CBSO’s programme of activities are carried out efficiently and professionally.

9. To act as Duty Manager for CBSO concerts and rehearsals in Symphony Hall and external venues on a rota basis.

10. To deputise for the Director of Concerts during periods of absence and provide practical support during busy periods. Special projects and other duties as required, providing support for other areas of the Concerts Department at times of high activity to assist with the achievement of deadlines.

How to apply

To apply, please send a CV of no more than two pages together with the names of two referees and a succinct covering letter explaining why you think you are our ideal candidate to:

HR Manager
CBSO Centre
Berkley Street
Birmingham B1 2LF

If you have any queries relating to the application process, please contact Hollie Dunster, HR Manager, on 0121 616 6515.

If you would like to know more about the CBSO or the job itself, please feel free to contact Jenny Chadwick, Director of Concerts, on to arrange a confidential conversation.


Hollie Dunster



0121 616 6515


Terms and conditions

- Member of CBSO staff, based at CBSO’s purpose-built rehearsal and administrative home, CBSO Centre, in central Birmingham.
- This is a full-time role (40 hours per week)
- CBSO staff are entitled to 25 days annual leave pro rata plus Public Holidays
- Working hours will be determined by the needs of the role. There will be a regular requirement for attendance at evening events (e.g. concerts) and for work at weekends. There is some provision for flexible working.
- This post is subject to a one month probationary period
- Membership of the Company’s Stakeholder Pension plan
- All CBSO employees are expected to adhere to all the CBSO’s policies

Applicants MUST have proof of immediate, ongoing and valid eligibility to work full time in the UK and travel within the EEA without sponsorship.

The CBSO is an equal opportunity employer and values diversity.