The CBSO is seeking an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Your responsibilities will include managing calendars and email, making travel arrangements and preparing SMT and board reports/minutes. To be successful in this role, you should be extremely well-organised, have great attention to detail and good time management skills, and be able to act without guidance.

Key Responsibilities

• To manage the Chief Executive's office, providing secretarial duties and administrative support, managing emails, correspondence, telephone calls, diaries and visitors, and ensuring that the office is well organised for the day ahead.
• To organise meetings and appointments as needed on behalf of the Senior Management Team, taking minutes and welcoming visitors as required.
• To organise and administrate Board and Committee Meetings, liaising with Chairs and Board/Committee Members as needed, ensuring that papers and presentations are prepared and circulated in a timely manner, taking minutes, and preparing those minutes for distribution.
• To be present at Senior Manager's other meetings as and when required, taking minutes and preparing those minutes for distribution.
• To book and arrange travel, accommodation, ticketing and hospitality for Senior Managers as required.
• To oversee the management of the Chief Executive's records and files, ensuring they are kept in good order.
• To manage the ticket requirements throughout the Season for the Chief Executive's box at Symphony Hall.
• To assist the Chief Executive in inviting guests to special events.
• To provide administrative support to other departments as and when required.
• To undertake additional duties as and when the needs of the business requires it, at the direction of the Chief Executive and members of the Senior Management Team.

How To Apply

To apply to the role of Executive Assistant please send a CV and a supporting statement of no more than two pages of A4 to Hollie Dunster, HR Manager at hdunster@cbso.co.uk.

Ask that you complete the equal opportunities information online when you submit your application. The information collected will be treated as confidential and used to help the CBSO improve its approach to becoming a more diverse and inclusive organisation. it will not be treated as part of your application.

Finally, please ensure that you have included your contact number and email address, as well as any dates when you will not be available or might have difficulty with the indicative interview timetable.